Omnifocus 2 V 2 14 (for Iphone)
The app finally has a great look and a homescreen worthy icon in addition to being the most powerful GTD app for iPhone. OmniFocus 2 is a new app that is available for iOS 7 devices on the App Store for $19.99. Web Editorially — Write Clean, and Bring your Friends Along. OmniFocus 2 allows you to organize tasks into Projects, allowing you to keep your tasks organized in the best way to stay efficient for that project. Each task also features summary dots. For example, red means the task is overdue and orange means its due soon. There is also a range of other dots that can be specific to projects. Two-week free trial! OmniFocus Standard and Pro are in-app purchases, with discounts for people who bought earlier versions of OmniFocus for iOS. Or you can get OmniFocus for iOS, Mac, and web for just one price with the OmniFocus Subscription. Download the app for details. Use OmniFocus to accompl.
Fred48104 Said:. I have have been using the Getting Things Done philosophy/ Management approach with OmniFocus For the iOS and Mac OS for about 10+ years. 1 10 Best Mechanical Keyboards to Type Faster 2 Best 9 Money Management Apps for Easy Financial Planning 3 10 Best WiFi Routers for Working From Home Productively 4 10 Best Power Banks to Top up Your Phone at Will on the Go 5 35 Top Productivity Apps for iPhone (2020 Updated).
The Techie Scheky series offers tips and tactics for being more productive and creative through technology (especially with a Mac).
After talking about how I take all of the varying types of tasks in my life, I thought I’d run through the various ways that you can create tasks in OmniFocus using their Quick Entry or Quick Clipper. This post looks to show you how to create one or multiple tasks using Quick Entry, how to create a variety of tasks using the Quick Clipper and how to make Quick Entry in OmniFocus work with Evernote.
Too lazy to read? I’ve got you covered!
Click here if you can’t see the video.
Quickly Creating Tasks in OmniFocus
Single Tasks
When setting up OmniFocus, go to preferences, select the General tab and set the Quick Entry shortcut. I use Control-Option-Space as suggested by David Sparks. From there you can quickly capture a task and add it to your inbox or fill out any relevant information including the project this action is related to, the context, a start or due date and any notes you might want to add at this time. You can also use the setting to add estimated time. Once complete, select save and your task will be added to either the inbox or your selected project.
Multiple Tasks
I also find that Quick Entry serves as a great place to do a brain dump. If you just want to get everything out of your head, use your keyboard shortcut to evoke the Quick Entry box and start entering your tasks. Once you’ve entered as much information as needed for each task as needed, type Command-Enter and you will get a new entry line. Once you’ve cleared your mind, hit save and all of your tasks will be added into the proper locations.
Using The OmniFocus Quick Clipper
Oftentimes, you are going to want to add text from a website or a specific file to your task. OmniFocus makes this easy with their Quick Clipper. Start by going into your preferences menu, go to the Clipping tab and select your shortcut. Again, per David Sparks, I use Control-Option-Command-M. With a little extra help, it can also create links that take you back to emails in Mailplane and Mail.app or notes in Evernote.
Text
Once you set a keyboard shortcut for the clipper, you can create a task that includes any highlighted text from just about any application.
Website
While this only works natively in Safari, you can highlight text, use the clipper and not only will it add the highlighted text, but a link that takes you directly back to the page. This is great for creating tasks that require you to reference a webpage at a later date. Sure you could just use a bookmarklet, but I love having the direct tie in between the task and the site.
File
Oftentimes you’ll need to use one or more files for a task. Simply highlight file(s) you’ll need, use the clipper and links to the files will be added into your task. If, like me, you work between two computers, you can save files in Dropbox in order to have links work seamlessly across computers.
While you can add The OmniFocus Clip-O-Tron 300 to Mail.app directly from the Clippings Preferences inside the OmniFocus preference menu, I’m not a big fan of Mail.app. Thankfully for all of us Gmail folks out there, the team over at Mailplane came up with a great solution. It’s a plugin that allows for all of the functionality of the clipper in Safari, except instead of linking to a webpage, it links directly back into your email message. Every time I have a message that I cannot follow up on immediately, I use this clipper to create a follow up task in OmniFocus. It’s by far the easiest and fastest way I’ve found to defer email for response at a later date.
Scanned Document
Paper and I have a contentious relationship. I suck at it and it hates me. So part of saving my sanity was finding a way to properly store reference materials in a way that they could quickly be called up for use at a later date. While my love affair for my ScanSnap 1300 (affiliate link) and Evernote is a post for another day, it does play a major role in getting paper off my desk and into my system. When scanning something that requires follow up, I scan it in, right click the image on the main Evernote page (or by selecting Note menu option from the actual note) and select “Copy Note Link”. From there, evoke Quick Entry (or the Clipper if you select the note name in Evernote) and paste the link into the notes field of your task.
Shawn Blanc came to the rescue with a solution for all of you Keyboard Maestro or FastScripts users out there.Bonus: One minor inconvenience of both the Quick Entry box and Clipper is that they only work when OmniFocus is open. Thankfully
While this may not cover everything in your own personal workflow, I can tell you that just about anything digital and even most of the paper on my desk is out of whatever inbox it came from and into OmniFocus in a way that empowers me to take action at a later date. It’s helped me clean up my life and get more done; hopefully some of this will help you do the same.
Have a better way? I’m always interested in hearing one!
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Starting in OmniFocus 2.7 for Mac and 2.14 for iOS, OmniFocus copies items to the pasteboard as TaskPaper text. You can also paste TaskPaper text into the OmniFocus outline.
What is TaskPaper text? Quoting from the TaskPaper Users Guide:
TaskPaper’s file format is fairly simple. Here’s how TaskPaper reads a file:
Files are expected to use the UTF-8 encoding and use ‘n’ to separate lines.
A task is a line that begins with a hyphen followed by a space (‘- ‘) which can optionally be prefixed (i.e indented) with tabs or spaces. A task can have zero or more tags anywhere on the line (not just trailing at the end).
A project is a line that isn’t a task and ends with a colon (‘:’), or a colon (‘:n’) followed by a newline. Tags can exist after the colon, but if any non-tag text is present, then it won’t be recognized as a project.
Omnifocus 2 Download
A note is any line that doesn’t match the task or project rules.
Indentation level (with tabs, not spaces) defines ownership. For instance, if you indent one task under another task, then it is considered a subtask. Tasks and notes own all objects that are indented underneath them. Empty lines are ignored when calculating ownership.
A tag has the form “@tag”, i.e. it starts with an “at” character (“@”), followed by a run of non-whitespace characters. A tag can optionally have a value assigned to it. The value syntax immediately follows the tag word (no whitespace between) and is enclosed by parentheses: ‘(‘ and ‘)’. The value text inside can have whitespace, but no newlines. Here is an example of a tag with a value: @tag(tag’s value)
OmniFocus imports and exports the various non-note metadata attached to an item as TaskPaper tags. We currently support the following tags (listed alphabetically):
@autodone(bool)- whether the item automatically completes itself when its children are complete (true) or not (false). Named to match@done.@context(string)- the context to assign
With OmniFocus 3, @context(string) is replaced by @tags(stringA, stringB, etc.) to support adding multiple OmniFocus tags to an item, e.g. @tags(work, online, quick wins).
Omnifocus 2 Vs 3
@defer(date)- defer untildate, e.g.2016-04-19 5pmornext Thursday -3d@done(date)- completed ondate@due(date)- due ondate@estimate(time span)- time estimate, e.g.2hfor 2 hours or3wfor 3 weeks.@flagged- present when an item is flagged@parallel(bool)- whether children are parallel(true)or sequential(false)@repeat-method(method)- the repeat method:fixed,start-after-completion, ordue-after-completion@repeat-rule(rule)- an ICS repeat rule (see RFC244557), e.g.FREQ=WEEKLY;INTERVAL=1
If you’re trying to figure out how to format TaskPaper text to paste into OmniFocus, the best thing to do is create your item in OmniFocus, then copy and paste it into a text editor. You’ll see every tag attached to the item and the correct formatting.
